Field Trip Terms, Conditions, and Cancellation Policy

• Pre-, post-, and mid-conference field trips are open to registered participants of the BirdsCaribbean 2026 Conference, as well as BirdsCaribbean members, donors, and supporters.
• Participants agree to indemnify BirdsCaribbean, HADCO Experiences, and the Ministry, and their representatives, from any and all third-party liability for any injuries, loss, claim, action, demand, or damage of any kind arising from or in connection with participating in one of our field trips. Participants are required to sign a liability release form.
• BirdsCaribbean reserves the right to adjust the price of the tour if there is an unexpected increase in costs, or if the tour is not filled to a minimum capacity.
• BirdsCaribbean reserves the right to adjust the tour itinerary if unexpected circumstances warrant a change. Every effort will be made to provide a similar high-quality experience.
• In case of cancellation by BirdsCaribbean, all deposits and payments will be refunded (less a $30 processing fee). 
• If you cancel your reservation more than 30 days prior to the tour, you will receive a 50% refund of the fees paid. If you cancel less than 30 days prior to the tour, payments are non-refundable, unless you can fill your space with another participant.
• We recommend that you purchase trip insurance in case of emergency or if you need to cancel your trip before or during the tour.